RIS Children’s Program Registration + QR Check-In System

The RIS Children’s Program Registration + QR Check-In System is a full-featured web application built to simplify class registrations and attendance tracking for children aged 4–11. Developed in collaboration with Mu’Mini and Richmond Islamic School (RIS), the system provides parents with a simple way to register their children for age and gender-specific classes (G1–G4 for girls, B1–B4 for boys). The RIS Children’s Program Registration + QR Check-In System is a complete platform designed for Richmond Islamic School in collaboration with Mu’Mini. It manages registration for age and gender-specific classes for children ages four to eleven and provides an organized process for attendance and capacity tracking. Families use a public registration portal to sign up their children, volunteers use a QR scanner interface to check students in quickly, and administrators have access to a full dashboard that manages registrations, sessions, capacities, check-ins, and user accounts. The project replaces the school’s manual, paper-based workflow with a smooth and reliable digital system that makes the entire process easier for parents, staff, and volunteers.

The Challenge

RIS had no functioning system in place for managing children’s program registrations or check-ins. Several previous attempts by others to build a solution were unsuccessful, leaving the school with no reliable way to organize classes, handle capacities, or track attendance. As a result, everything had to be done manually through spreadsheets and paper sign-in sheets, which caused mistakes, slow check-ins, and confusion for both parents and staff. RIS needed a dependable, professionally built system that could handle their growing program and give them a smooth, organized process from registration to check-in.

Our Solution

To replace the failed attempts at building a registration system, we created a complete, reliable platform from the ground up. The new system includes a smooth multi-step registration form, instant QR code generation, a fast volunteer check-in scanner, and a secure admin dashboard for managing sessions, capacities, and attendance. We built the frontend with React and TypeScript to ensure a clean and responsive experience for parents and staff. The backend uses Express and PostgreSQL with a strong data model powered by Drizzle ORM, giving RIS a stable and secure foundation. Role-based access controls keep admin and volunteer tools organized, while real-time capacity tracking prevents overbooking. The entire system is mobile-friendly and designed to be easy for anyone to use, giving RIS a dependable solution that finally replaces their old manual workflow.